Community Access FAQ
- Am I eligible for Community Access?
- How many units of Community Access credit applies to a Cal Poly degree?
- How can I get tax credits for educational expenses?
- What is the difference between a "W" and a "WU" grade?
- Do I get a Cal Poly ID?
- What are the benefits of getting a Cal Poly ID Card (PolyCard)?
- What is my Empl ID and how do I get it?
- What is "My Cal Poly Portal"?
- What if I have a Cal Poly registration hold?
- How do I make a payment?
- How will I know I'm registered in a class?
- Do I need a permission number to enroll in a class?
- How can I find out if my courses will meet my degree requirements?
- How do I get a Cal Poly email address to communicate with my teachers and other students?
- What if my instructor uses online delivery for course material through PolyLearn?
- What if I can't find an open class?
- Can I audit a class?
- If I am a matriculated Cal Poly student, can I take courses through Community Access?
- Can I repeat a Cal Poly course for a better grade through Community Access?
- What if I am subject to academic disqualification or have been dismissed from Cal Poly?
- What if I need to withdraw from a course?
- What is the refund policy?
- Can I change my grading option?
- How do I access my grades?
- How do I get an official transcript of my record?
- Can I receive financial aid?
- Where can I buy my textbooks?
- Where can I find more information about parking?
- Can I use the Cal Poly Health Center?
- Can I use the Cal Poly Recreation Center?
Community Access enrollment is possible if space is available. The instructor must sign your Community Access petition indicating permission to enroll in a course or approve your request via the Course Request email form. You must meet the prerequisites for the courses and be prepared to show evidence to the instructor.
A maximum of 36 units of Community Access credit and other extension credit may be applied towards a Cal Poly bachelor's degree. No more than 12 quarter units of approved Community Access credit may be counted if taken prior to submission of a formal study plan for a graduate degree. Units taken through Community Access do not count towards units taken in residence.
Please consult with your tax advisor. You may also refer to the Extended Education Policies.
If you submit the Petition to Withdraw/Drop after the add/drop period, you will receive a "W" (withdrawal) notation as a final grade. Failure to complete the withdrawal process may result in a "WU" (withdrawal unauthorized) which is equivalent to a failing grade.
The first Tuesday or Thursday after your registration is processed, call the PolyCard Customer Service office at 756-2614 or 756-5939 to see when your PolyCard will be available. You will need to provide your Cal Poly email address and pay a $5 fee. The PolyCard Customer Service Office is open Monday - Friday, 7:30 am - 7:00 pm during the quarter or 8:00 am - 4:00 pm during breaks.
The PolyCard Office has moved to Building 46
The PolyCard Office has moved to the Natatorium (Building 46) where it is co-located with the Service Desk in the Information Service Department. For more information, including a link to Campus Dining customer service, go to the PolyCard website. If you have emergency PolyCard issues when the office is closed, contact the PolyCard office at ext. 6-2614.
You can use your PolyCard for access to the campus library including online library services, the Campus Express Club, laser printing in campus computer labs, access to the Recreation Center plus other services offered on campus. Some services are limited for Community Access students. Click here for more information on using your Cal Poly ID.
Your Empl ID is your student ID number that will be issued to you automatically after you register and pay your registration fees. You may get your Empl ID from "My Cal Poly portal".
"My Cal Poly Portal" is a web portal that features information and services. Through your Cal Poly Portal you can access:
- Empl ID
- Course Information
- Campus Announcements
- Plus other campus activities
"My Cal Poly Portal" can be accessed the day after your registration is processed. You will be emailed instructions for setting this up when your registration has been processed.
You will need to clear all holds before enrolling through Community Access.
Charges will appear in your student account on your My Cal Poly portal at the time of enrollment, and it is the student's responsibility to log into the portal to make payment by the due date(s). Please see the Extended Education Fees Procedure for more information on how to make a payment.
You will see the courses that you have registered in on your portal.
You do not need a permission number to enroll in courses through Community Access but you do need the instructor's approval and signature or email approval.
You should contact your academic advisor at the institution offering your degree to determine if your courses will meet degree requirements.
After submitting your registration forms and fees, you will be assigned a Cal Poly email address. You will be emailed instructions for setting this up when your registration has been processed.
You can access PolyLearn from your Cal Poly Portal. You can activate your portal the day after your registration is processed by calling 756-7000.
If you are having difficulty finding a class, you are encouraged to view the schedule of classes and/or contact academic departments for enrollment availability.
You may audit a class through Community Access by completing the Community Access registration process which includes obtaining the instructor's signature and paying the appropriate fees. To request the audit, you will need to complete and have the instructor sign a Grade Option form. Download the Grade Option Change/Audit Request form (PDF) or pick it up at the Extended Education Office (Science Building 52, Room E34). Please refer to the calendar for deadlines.
If you are considered a matriculated Cal Poly student, you may not enroll in classes through Community Access.
The Cal Poly repeat rules apply to Community Access courses as well. If you are repeating a D or F you are eligible for the grade forgiveness policy, meaning that both grades will be recorded on the transcript but only the most recent grade will be reflected in the gpa calculations. If you are repeating a course with a grade of C- or above, both grades will be recorded on your transcript and averaged in your gpa calculations.
Community Access allows disqualified Cal Poly students to enroll in classes for academic credit and thus gives them a chance to raise their grade point average while taking degree applicable courses, should they choose to re-apply to Cal Poly. Students will need to provide documentation from their dean’s office allowing enrollment through Community Access. For more information on conditions leading to academic disqualification or dismissal, see http://www.catalog.calpoly.edu/academicstandardsandpolicies/academicstandards/.
To withdraw from a course you must complete a Petition to Withdraw/Drop (PDF). The instructor's approval (signature on the form or an email) is required. The approved withdrawal form must be received by Cal Poly Extended Education no later than 4:30 pm on the last day of classes. For refund and grade determination deadlines, please see: http://www.summer.calpoly.edu/community/deadlines.html.
See the Financial Information page:http://www.summer.calpoly.edu/community/financial.html.
You may change your grading option to CR/NC by completing a Grade Option Change/Audit Request form (PDF) available for download or at the Extended Education Office (Science Building 52, Room E34). Please refer to the calendar for deadlines.
You can access your grades through "My Cal Poly Portal" beginning the first Tuesday after finals week.
You may request an official transcript of your record through the Academic Records Office (Building 1, Room 222). For more information on requesting an official transcript go to registrar.calpoly.edu/stu_info/trans_orders.htm.
Only students currently enrolled in a Cal Poly degree program may receive state or federal aid. You may qualify for private loans depending upon the financial institution.
You may purchase your textbooks and other course materials from the Cal Poly University Store. For more information about the University Store.
Please see the parking website: https://afd.calpoly.edu/parking/.
Only students admitted to a Cal Poly degree program paying the additional Health Center Fees are eligible to use Health Center Services.
After submitting your registration forms and fees you can pay a membership fee to the Recreation Center in order to gain access. You will also need a Cal Poly ID (PolyCard) and you must be at least 16 years old.